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Town Clerk
Contact TypeContact Information
Contact:
Town Clerk and Justice of the Peace
Assistant Town Clerk and Notary
Address:
Butterick Municipal Building
1 Park Street
Sterling, MA 01564
Phone:
978-422-8111 ext.2307
Fax:
978-422-0289
Hours:
Mon-Thur 7:30am to 5pm
Fridays 7:30am-11:30am
Photo
 
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Additional Links:
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Board of Registrars
Name
Title
Town Clerk & Registrar Pro tempore
Richard O. Barriere
Registrar since 1997
Christine K. Arsenault
Registrar since 2006
Shelia M. Hudson
Registrar since 2010
Annual Reports
Report
Size
2.1 MB file
 
2.7 MB file
 
2.7 MB file
 
3.4 MB file
 
Fees

Town Meeting is on a Saturday this year:  May 3, 2014  
For more information, check with the Board of Selectmen's Office.
Town Warrant
The Annual Town Warrant is compiled by the Town Administrator. Please remember that by Town Meeting vote in 2010, the Warrant is no longer mailed to each household to save money.

Dog Licenses sold annually from January through April 15th at 5pm.
Click here to download form to license your dog.

CENSUS DUE in JANUARY
Were you completing paperwork at the presidential Election?  Save time and complete your CENSUS every year.  Forms will be mailed out to every household in late December with invoices to license your dog (if you have one). Questions? Email TownClerk@Sterling-ma.gov

CANDIDATES for TOWN OFFICE:  March 24th at 5pm is the deadline to file nomination papers for the 2014 Town Election.
On January 20th, nomination papers will be available at the Town Clerk's office to any voter willing to run for local office.  The following are elected for a term of 1-5 years depending on the board: Board of Assessors, Board of Selectmen, Board of Health, Board of Library Trustees, Constables, Department of Public Works Board, Housing Authority, Planning Board, Sterling Municipal Light Board, Town Moderator and representatives to the Wachusett Regional School District Committee.  Please check with the Town Clerk each year for more specifics on terms of office and vacancies.


Town Election will take place sometime in May after the Town Meeting.
  • Voting takes place at Houghton Elementary School gym, 32 Boutelle Road
  • Polls open at 7am
  • Polls close at 8pm
If you move to another city or town, you must re-register in the new community.
*20 days prior to the election is the DEADLINE TO REGISTER TO VOTE or change political party.
On that day only the Town Clerk's Office is open from 7:30am to 8pm to conduct any Town Clerk business

To register to vote, you must complete a voter registration form.  All questions on the voter registration form must be answered truthfully, under the penalty of perjury.


ABSENTEE BALLOT INFORMATION
Absentee Ballots:  Absentee ballots are generally available 3-4 weeks before an election. No ballot may be picked-up by hand: all absentee ballots must be mailed to the voter.  However, if the ballots are in, you may vote in person at the Town Clerk's Office.

Who is eligible for an absentee ballot? Voters who are unable to vote on Election Day because of physical disability, religious beliefs or absence from the town may vote by absentee ballot.  If you will be absent from Sterling for an extended period of time, you may submit a single application for all elections.

Where do I get an Application Form? Applications for Absentee Ballots may be obtained from the Town Clerk or the Office of the Secretary of State (see the links at the top of this page.)  Applications may be submitted in person, my email, by fax or by mail.  A family member may submit an application for another member residing at the same residence.  All applications are signed under the pains and penalties of perjury.

*DEADLINE TO VOTE ABSENTEE is 12 NOON on the day before the election, you may vote in person by Absentee ballot at the Town Clerk's Office. All Absentee ballots may be dropped off at Town Hall or mailed (posted marked) by closing of election day to the Town Clerk.



Sterling Precinct Map
As a result of the 2010 Federal Census, the precinct lines within the Town of Sterling were re-drawn.  This change is to balance the numbers in each precinct and to meet the requirement of each Congressional seat.  That law requires each precinct to have less than 4,000 residents for each precinct. Precinct 2 just made it with 3,967 voters.


Mission Statement
The Town Clerk is the keeper of the records.  This office is responsible for all documents from the early 1700's to the present; including births, marriages, death records, business certificates, dog licenses, fuel tank licenses and other documents. The local and state elections are mandated by strict laws and run by the Town Clerk's department to maintain accurate standards for all to exercise their right to vote. At Town Meeting, it is the responsibility of the Town Clerk to certify accurate minutes, amendments and verify votes taken.  We work with all Town Departments, the 54 Boards and Committees of Sterling, Secretary of State and Attorney General's Office and the Division of Local Services in an effort to maintain compliance to local mandates and the Massachusetts General Laws.  The Annual Town Report and the Street List are governed by state mandates and these documents are produced by this office.



Passports
Passport applications may be obtained at the U.S. Post Office in Leominster (which requires an appointment before 3pm) or the Post Office in West Boylston just off Rt 12 near Walmart.



Historical Town Records
The old paper books containing historical town records underwent a preservation project that included scanning the contents.  Click here.

 
Virtual Towns & Schools Website